Conditions of Booking for an IBM Retirees Club (Midlands) Event

Booking Forms

Passports (overseas trips only)

A valid passport  is required for all overseas trips. Members will be asked for the expiry date of the passport for each person named on the booking form. See and select the country being travelled to for their specific requirements.

Travel Insurance (multi-day events only)

All participants in IBM Retirees Club multi-day events must have appropriate travel insurance as it will be a condition of booking laid down by the company providing the travel package. Because insurance policies vary widely in the cover that they offer, it is important to check your policy carefully to ensure that it will meet all requirements, e.g. minimum number of days away, cancellation for health reasons, etc.

European Health Insurance Card - EHIC

It is recommended that all members have the EHIC card as it may also be a condition of your travel insurance company. Don’t forget that the EHIC has an expiry date and should be renewed in good time prior to the relevant event.

Car Parking At IBM Warwick

For events where members are likely to park at IBM Warwick, the booking form will ask for details of the car being parked as this is required by IBM Security.

Tipping and Gratuities

The organiser may, at his/her discretion, give a gratuity to an establishment or individual which will be considered as part of the cost of the event (e.g. a hotel, restaurant or an individual such as a tour guide or coach driver). This should be clear in the original announcement but does not preclude any individual member from tipping, for example with tour guides and coach drivers.


If a member is unable or does not wish to attend an event for any reason then the following guidelines will apply:-

Notwithstanding the above, a refund may be made if the booking can be re-sold to another member, although any reasonable expenses may be deducted by the Club. If the Club is unable make any refunds, the member should approach their insurance company with an appropriate claim.

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