Conditions of Booking for an IBM Midlands Retirees Club Event
Passports (overseas trips only)
A valid passport is required for all overseas trips. Members
will be asked for the expiry date of the passport for each person named
on the booking form. See
and select the country being travelled to for their specific requirements.
Travel Insurance (multi-day events only)
All participants in IBM Retirees Club multi-day events must have appropriate
travel insurance as it will be a condition of booking laid down by the company
providing the travel package. Because insurance policies vary widely in the
cover that they offer, it is important to check your policy carefully to
ensure that it will meet all requirements, e.g. minimum number of days away,
cancellation for health reasons, etc.
European Health Insurance Card - EHIC
This card superseded the Form E111 and is the only valid document since December
2005. It is recommended that all members have the EHIC card as it may also
be a condition of your travel insurance company. Donít forget that the EHIC
has an expiry date and should be renewed in good time prior to the relevant
Car Parking At IBM Warwick
For events where members are likely to park at IBM Warwick, the
booking form will ask for details of the car being parked as this is required
Tipping and Gratuities
The organiser may, at his/her discretion, give a gratuity to an establishment
or individual which will be considered as part of the cost of the event (e.g.
a hotel, restaurant or an individual such as a tour guide or coach driver).
This should be clear in the original announcement but does not preclude any
individual member from tipping, for example with tour guides and coach drivers.
If a member is unable or does not wish to attend an event for any reason
then the following guidelines will apply:-
Notwithstanding the above, a refund may be made if the booking can be re-sold
to another member, although any reasonable expenses may be deducted by the
Club. If the Club is unable make any refunds, the member should approach
their insurance company with an appropriate claim.
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